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Tag: Becoming Focused and Indistractable

  • The 7 Types of Motivation & How to Use Them to Your Advantage

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    You know those days when your drive feels electric? Ideas would flow, time would feel like it bends just for you, and every move you make would feel purposeful. But on other days, even a simple task can feel like climbing through mud.

    The swing you feel from one extreme to the other happens because different types of motivation shape your decisions and momentum.

    These inner patterns influence why you chase goals, stay focused, or lose steam halfway through. And once you learn how they operate, you can rewire the patterns behind your drive.

    What is motivation, according to science? 

    Motivation, in simple terms, is what gets you to move. Researchers in psychology describe it as the process that guides your focus, effort, and persistence through almost everything you do.

    Every choice you make runs on a blend of biology, emotion, and belief.

    The gold standard for explaining the various types of motivation in psychology is self-determination theory. Psychologists Edward L. Deci and Richard M. Ryan developed self-determination theory to show that motivation operates along a spectrum. According to its framework, it’s easier to thrive with these three basic needs fulfilled:

    • Autonomy, which is the sense that you’re in charge of your choices.
    • Competence, or the feeling that you can improve and make progress.
    • Relatedness, that is, the connection between what you do and why it matters, both to you and to others.

    With all three checked off the list, there’s no need to “get in the mood” because it already feels like a natural state.

    Nir Eyal, a habit formation expert and author of Indistractable, has a radical take on this mechanism, which he explores in depth in his Mindvalley program, Becoming Focused and Indistractable.

    “Even when we think we’re seeking pleasure,” he says, “we’re actually driven by the desire to free ourselves from pain.”

    In science speak, every action you take responds to some form of discomfort, secretly urging you to restore balance in your life. According to Nir, there’s a scientific name for this: the homeostatic response, which is the brain’s way of returning to stability. 

    This explains why so many of our distractions aren’t about the task itself but about escaping how we feel about it. And in real life, responding to this discomfort can look like:

    • Seeking autonomy when you feel out of control.
    • Building competence to overcome self-doubt regarding your abilities, or
    • Reaching out for relatedness whenever you’re disconnected from others.

    In all three cases, you can see how discomfort serves as the “messenger” that gets you back on track. And that inner pull toward balance is also what drives lasting achievement. 

    As performance psychologist Denis Waitley, the trainer behind the Mindvalley program, The New Psychology of Winning, says, “Human greatness can’t be extrinsically motivated. It must be compelled from within.”

    What are the two types of motivation to know?

    Motivation takes shape in two ways: through what happens outside you (extrinsic motivation) and what happens within you (intrinsic motivation). And understanding both sides of the spectrum is the first step toward mastering your own drive.

    Here’s a look at these two types of motivation:

    Extrinsic motivation

    This is the type most people recognize first. It’s what happens when your effort is tied to an external reward or a result, from money and recognition to grades and approval.

    In psychology, this sits on the controlled side of the motivation spectrum. What this means: your behavior is influenced by external factors rather than by your own choice. They spark action quickly but fade just as fast once the reward disappears.

    Still, it has its place in life. External motivators can push you to start, especially when you pair them with purpose. And you can internalize them by finding personal meaning behind obligation.

    Here’s where it helps to accept that you don’t just conjure your drive out of thin air, says Florencia Andrés, an international mindset coach. 

    In her Mindvalley program, The Champion Mindset, she says, “We need to stop waiting to feel motivated, and we need to start creating motivation.” This mindset shift is what transforms pressure into progress.

    Intrinsic motivation

    Now, this one’s the kind of drive that moves quietly from within. You read, create, or build not for praise or reward, but because the process itself feels meaningful or naturally satisfying.

    This type of drive leans on the autonomous side of the motivation spectrum. And it grows when your work aligns with your values and strengths, often leading to the flow state, where time slips away amid deep focus.

    At its core, intrinsic motivation is ultimately an identity game. “When you tie your goals to who you’re becoming,” says Florencia, “motivation takes care of itself.”

    She’s spot on, because there’s such a thing as self-concordant goals. Turns out, people are far more persistent and fulfilled when their goals align with their sense of self.

    How the two motivation types work hand-in-hand

    No one runs purely on one kind of motivation. Both extrinsic and intrinsic forces shape how you move through life, and learning to work with both is part of finding your purpose.

    This balance also defines the types of motivation in the workplace, where external rewards like recognition and growth opportunities meet internal drivers such as autonomy, purpose, and mastery. Together, they create an environment where productivity feels natural and engagement runs deep.

    External rewards can set the pace, but they only carry you so far. What sustains your momentum is the meaning behind what you do, which is intrinsically derived.

    Human greatness can’t be extrinsically motivated. It must be compelled from within.

    — Denis Waitley, trainer of The New Psychology of Winning on Mindvalley

    Diving deeper: 7 types of motivation explained

    If you’ve ever wondered how many types of motivation there are, psychology identifies several key forms beyond just the “autonomous vs. controlled motivation” dive. Each one reflects a distinct inner force that shapes how you act, learn, connect, and grow.

    Here they are, at a glance:

    Motivation type Extrinsic or intrinsic Key drive Core expressions
    Achievement Intrinsic Mastery and excellence Continuous self-improvement, refining skills beyond goals
    Competence Intrinsic Growth through challenge Building confidence by testing limits and learning new skills
    Affiliation Extrinsic and intrinsic Belonging and shared purpose Collaborating, connecting, and thriving with community
    Power Extrinsic Influence with intention Leading with purpose, mentoring, and creating positive impact 
    Fear Extrinsic Avoidance of loss or discomfort Using fear for clarity and direction so you take meaningful action
    Altruistic Intrinsic Empathy and contribution Acting in service of others, aligning effort with values
    Curiosity Intrinsic Exploration and learning Following your wonder, embracing new experiences for discovery

    Now, let’s take a closer look at them and how they influence the way you move through life, as explained by Denis and Florencia:

    1. Achievement motivation

    Achievement motivation is the quiet desire to get better, refine a skill, or reach a higher standard. It shows up when you keep improving long after the goal has been met, simply because progress feels meaningful on its own.

    Think of a marathoner shaving seconds off their best time or a writer editing their tenth draft just to make one sentence sing.

    “The quality of a person’s life,” Denis shares, “is in direct proportion to their commitment to excellence, regardless of their chosen field of endeavor.” And that commitment grows stronger each time you choose consistency over comparison and focus on mastery over milestones.

    2. Competence motivation

    Growth begins the moment you test your limits. Each challenge you take builds trust in your ability. And that steady push to learn and improve is the essence of competence motivation.

    It’s why people sign up for public-speaking classes after years of avoiding the stage or learn to code to expand their design craft.

    “Every time you take action, even when you don’t feel ready,” says Florencia, “you build evidence that you can trust yourself.”

    So, the more you act from that trust, the stronger your confidence becomes.

    3. Affiliation motivation

    As Denis says, “The greatest people in all walks of life achieved their greatness out of a desire to express something within themselves that had to be expressed.”

    When that expression occurs within a community, belonging becomes a shared purpose.

    You can see it in a start-up team pulling late nights because they believe in the same vision, or in an artist collective sharing ideas that make each person’s work stronger.

    Scientifically speaking, it all boils down to the fact that we’re all wired to connect, and collaborating with others deepens every pursuit. Research shows that people with strong social bonds experience higher motivation and greater well-being.

    4. Power motivation

    There’s a natural drive in many of us to shape outcomes and take responsibility for change. Influence, when guided by intention, becomes service.

    Case in point: the school teacher who leads with empathy or your favorite corporate manager who mentors others to grow beyond their own role.

    As Florencia teaches, “When you lead with intention instead of ego, influence becomes impact.” It’s in that space that influence transforms into genuine leadership, the kind that uplifts others while keeping you grounded in purpose.

    5. Fear motivation

    Fear often signals what truly matters, and sometimes the push to move comes from what you don’t want to lose. When you meet it with awareness, it transforms into clarity.

    The common ground between a new parent who gets serious about health after a scare or an entrepreneur who finally launches after a layoff? Both fear, yet move forward anyway.

    “Discomfort,” Nir says, “is the seed of growth. When you learn to sit with it, you discover what truly drives you.” And listening to what fear reveals is how you turn tension into direction.

    6. Altruistic motivation

    Empathy fuels action. It’s why people volunteer to spend weekends planting trees or why leaders donate profits to causes they care about.

    “The success of our efforts,” shares Denis, “depends not so much on the effort itself, but on our motive for doing it.” So, when your reason for acting aligns with your values, contribution becomes fulfillment.

    Every act of service strengthens the sense that what you do matters, not just for others but for who you’re becoming.

    7. Curiosity motivation

    Every spark of curiosity opens a new door. It’s the pull toward the unknown, the desire to explore, ask questions, and see what happens next.

    You can spot it in a traveler choosing a country they know nothing about or a scientist spending months testing a single idea.

    Like Florencia says, “Growth begins the moment you say yes to what scares you a little.” 

    Here, curiosity keeps your energy alive, feeding that hunger to learn and stretch beyond what’s familiar. In this space, discovery becomes its own reward, and the process feels just as fulfilling as the outcome.

    A Mindvalley infographic displaying seven types of motivation people should know

    How to use different types of motivation to fuel your productivity

    You don’t just simply lack motivation; it’s often your environment that saps it out.

    Think about it. You can wake up full of ideas and still feel them fade by noon. And not because the drive is gone, but because it’s being pulled in too many directions.

    “Distraction is always an unhealthy escape from reality,” explains Nir. “Once you understand the discomfort driving it, you can regain control.” Self-awareness, in this case, is the bridge between losing focus and finding it.

    Once you know what motivates you and why, you can shape your environment to meet you where you are with these steps:

    1. Match the motivation to the moment

    Not every task needs the same kind of fuel. Some days call for a quick push; others need deeper meaning to keep you going.

    So, think of extrinsic and intrinsic motivation as two gears in the same system. One gets you moving, the other keeps you going. 

    When you start something new, use extrinsic motivation to build momentum:

    • Set clear goals. Pick one target you can measure.
    • Stay accountable. Tell someone what you’re working toward.
    • Reward progress. Celebrate small wins, not just big outcomes.

    Then, as you settle into the process, tap into intrinsic motivation to sustain focus:

    • Anchor your “why.” Connect your task to your values or long-term purpose.
    • Notice what feels good. Let satisfaction, not stress, guide your pace.
    • Self-reflect. Ask yourself, “Who am I becoming by doing this well?”

    When you know which kind of energy the moment asks for, it’s easier to focus. And progress? It starts to build on itself.

    2. Design your space around your motivators

    Your environment can either drain or drive you. The difference lies in whether it supports what naturally fuels you.

    “Motivation,” says Florencia, “doesn’t just appear; you create the conditions for it.”

    Here are a few examples of how to do so, based on what reins you in.

    • For achievement-driven minds: Keep progress visible. Use a board, journal, or tracker to track your wins as they accumulate.
    • When competence is your spark: Build in challenges that stretch your limits. Learning something new keeps your energy alive.
    • For those wired for affiliation: Thrive in shared momentum. Choose workspaces or circles where ideas and encouragement flow.
    • If altruism moves you: Stay close to the impact. Keep reminders of who benefits from your effort. This turns consistency into contribution.

    The easier your space supports your motivators, the longer your focus lasts.

    You build motivation by moving, not by waiting for it to arrive.

    — Florencia Andrés, trainer of The Champion Mindset on Mindvalley

    3. Reconnect to your purpose when energy dips

    Even the most focused people lose steam. When that happens, don’t push harder. Realign. Better still, pause and ask yourself, “Why did I start this?” 

    Sometimes that single question is enough to reset your energy. But if it isn’t, try one of these:

    • Look at the impact. Think about who benefits from your work. It can be a client, a team, or even your future self.
    • Review your wins. Scan your progress so far. Momentum often hides in what you’ve already done.
    • Revisit your “why.” Write it down in one sentence. Keep it somewhere you can see when focus fades.
    • Change your immediate environment. A brief walk, a new playlist, or a light stretch can help your body reconnect with purpose through motion.

    So instead of chasing productivity hacks, come back to meaning. 

    “The greatest achievers,” says Denis, “see every obstacle as an opportunity to perform at their best.” Reconnecting to your “why” works the same way; it turns resistance into fuel and fatigue into focus.

    Struggling to remember your true north? Let Nir guide your path forward:

    Why Don’t We Do The Things We Say We’ll Do? | Nir Eyal

    4. Reset your focus with curiosity

    When your focus starts to slip, don’t fight it. Shift it with intrigue. It can help you master how to get into flow faster than force ever will.

    Try asking yourself:

    • “Is there anything to learn from this?”
    • “What would happen if I tried a new approach?”
    • “What’s one part of this task I haven’t looked at yet?”

    Questions like these pull your mind out of resistance and into a state of awareness. Once you notice what’s really happening underneath all those distractions, it’s easier to redirect your attention intentionally.

    As Nir puts it, “Every distraction is just an impulse that can be understood and redirected.” And with awareness, you get to transform frustration into direction.

    5. Keep your energy in motion

    Motivation isn’t a one-time spark. You can think of it as an ongoing rhythm. Some days it’s loud and obvious; other days, it hums quietly underneath. 

    What matters most is that you keep it moving.

    When your drive starts to fade, shift your state before you lose momentum with these steps:

    • Move your body. A short walk, a five-minute deep stretch, or even a few deep mindful breaths can clear mental fog faster than overthinking.
    • Change your scenery. Step outside, tidy your desk, or light a candle. Any slight shift in your immediate space often resets your mental space, too.
    • Switch your task. Can’t stay focused? Jump to something simpler for a while. Sticking to action mode keeps your momentum going.

    As Florencia says, “You build motivation by moving, not by waiting for it to arrive.”

    Awaken your unstoppable

    Whether navigating the types of motivation for the workplace or your personal life, it all begins with knowing what truly drives you, then learning how to work with it.

    Now, Nir Eyal’s free Becoming Focused and Indistractable masterclass is a great starting point for that. It’s a glimpse into his full Mindvalley program that helps you reclaim your attention from the clutches of distraction and power up your drive to thrive.

    In this 26-minute class, you will:

    • Identify the four hidden triggers that make you fall for distractions,
    • Use Nir’s 10-minute time-boxing method to bring structure to your day,
    • Shape physical and mental environments that protect your attention, and
    • Strengthen your motivation through awareness, balance, and intentional recovery.

    For Wioleta Wydrych, a success coach for coaches from the U.K., Nir’s lessons have changed how she works and how she feels. She shares:

    Learning with others in this course helped me to implement so much that I feel on fire now.

    And today, she’s so much more centered. “I’m already ahead of schedule, more organized, and aware of when I get distracted so I can reset fast,” she adds.

    Her story shows that motivation becomes steady when you learn how to sustain it. And with Mindvalley by your side, you’ll have the right resources and community to keep your inner drive alive.

    Welcome in.

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    Naressa Khan

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  • Revenge Bedtime Procrastination: Why You Do It & How to Stop

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    Have you ever worked so much during the day that you delayed your bedtime?

    Instead of sleeping, you binge on the movies you’ve missed on Netflix, scroll through your social media, or catch up with people you haven’t talked to in a while.

    Well, there’s a name for that. And it’s called revenge bedtime procrastination.

    What is revenge bedtime procrastination?

    Revenge bedtime procrastination is the defiant act of staying up late to reclaim the personal “me time” you lost during a demanding day. It’s your way of seizing back a little control from a day that wasn’t yours, even if it means stealing that time from your much-needed sleep.

    Its relatability gained traction around the world during the pandemic, thanks to social media. However, it’s not a new concept.

    The idea of “bedtime procrastination” originated in a 2014 study by Utrecht University in the Netherlands. It’s defined as “failing to go to bed at the intended time, while no external circumstances prevent a person from doing so.”

    The “revenge” part traces back to China and its notorious 996 work culture. In fact, the true “revenge bedtime procrastination” meaning comes from the Chinese expression 報復性熬夜 (bàofùxìng áoyè), which roughly translates to “retaliatory staying up late.” Or simply, the act of pushing back against an exhausting day.

    The term’s popularity exploded after journalist Daphne K. Lee described it in a viral post on X (formerly Twitter):

    A phenomenon in which people who don’t have much control over their daytime life refuse to sleep early in order to regain some sense of freedom during late-night hours.

    But here’s the irony: revenge bedtime procrastination isn’t about sleep at all. Rather, it’s about control in a life that often feels chosen for you.

    And in sacrificing your sleep schedule, you end up chasing freedom in the one place you’ll never find it—fatigue.

    Revenge bedtime procrastination definition by journalist Daphne K. Lee

    Why we do it, according to psychology research

    You revenge bedtime procrastinate because you can. But what makes it so satisfying, even when you know it’s self-depleting?

    It creates a feeling of being able to do more than you can,” explains licensed therapist Jenna Nielsen, LCSW. It’s a direct response to time scarcity. The busier your life feels, the more you crave moments that are truly yours, and that’s at the very heart of revenge bedtime procrastination psychology.

    Unfortunately, most modern work is built on schedules and demands we don’t own. And based on Gallup’s 2025 State of the Global Workplace report, a staggering two-thirds of the world’s employees say they’re not thriving.

    For many, it’s a sense of being perpetually drained, as captured perfectly by one manager in the report: “I notice that I’m physically tired, but I can’t sleep and can’t switch off.” This autonomy deprivation creates a powerful, subconscious need to rebel.

    We’re actually driven by the desire to free ourselves from pain,” says Nir Eyal, a habit formation expert, in his Mindvalley program, Becoming Focused and Indistractable. “Simply put, the drive to relieve discomfort is the root cause of all of our behavior, while everything else is a proximal cause.”

    So while your phone or Netflix might seem like the cause, they are just the tools for your escape. And as you continue to feel overworked, your willpower gives out. The culprit is ego depletion, the reality that self-control is a finite resource that gets exhausted after a long day of making decisions and resisting temptations.

    By the time midnight rolls around, you’re dangerously close to E to make the wise choice (sleep) and instead opt for the easy one (one more video).

    Revenge bedtime procrastination symptoms, signs, and patterns

    Those late-night hours become symbolic. According to Jenna, it “reflects that you have control over your free time and that you can choose to not sleep versus do a ‘fun’ activity.” And it often comes down to a feeling of defiance mixed with a heavy dose of guilt.

    The drive to relieve discomfort is the root cause of all of our behavior.

    — Nir Eyal, trainer of Mindvalley’s Becoming Focused and Indistractable

    So are you a night owl? Or actually caught in a cycle of revenge bedtime procrastination?

    See if these signs and patterns sound a little too familiar:

    • It’s a deliberate choice. You have a clear bedtime in mind and no external obligations preventing you from sleeping, but you consciously ignore it.
    • You live by the “just one more” rule. Each one is a small negotiation to stretch the only time that feels truly yours.
    • The stolen time isn’t even that enjoyable. The kicker is, you’re too exhausted to truly enjoy the freedom you’ve claimed. 
    • You believe leisure must be “earned.” Part of you sees rest as a reward for productivity.
    • You’re trapped in a vicious cycle. Tired days breed restless nights, draining your focus, mood, and energy. You try to take back time, and in doing so, you lose even more of it.

    For Nir’s student, Zydrunas Jankevicius, a product manager from Lithuania, his days were a constant battle against communication overwhelm, which affected his productivity.

    Because the thing is, your mind can mistake the pattern for comfort, not realizing it’s a trap it built itself. As Nir points out, “When the brain learns a pattern, it drives an impulse for us to repeat that behavior again and again.”

    Recognizing the cycle is the moment awareness takes over habit. That’s what happened for many of his students, Zydrunas included, who finally felt “in control” for the first time. This shift in mindset is what allowed him to learn “how to effectively deal with today’s abundance of pings and dings demanding our attention,” instead of being a victim of them.

    And with that clarity, real change becomes possible.

    How to stop revenge bedtime procrastination: 5 tips from experts

    If you’re feeling stuck in this burnout cycle, take a deep breath. You can dismantle the habit, and the process starts now.

    Consider this your playbook, built on the science-backed wisdom of our top experts in sleep, habits, and psychology.

    1. Notice your “revenge loop”

    Time perception influences this since people over- or underestimate how long a task will take them, which takes away time from their free time,” Jenna explains. “Even when doing an activity to procrastinate bedtime, you can over- or underestimate the time it might take.”

    So start by noticing when the pull of the scroll, the snack, or the “just one more” starts. It might happen right after you close your laptop or when the house finally goes quiet.

    Then, ask yourself what’s happening in that moment. Is it boredom? Guilt? Or the need to feel like you own a piece of the night? Every urge reveals something if you pause long enough to listen.

    You can spot the loop by watching for:

    • The start. The moment you feel drawn toward distraction.
    • The trigger. Stress, overstimulation, or that quiet resentment that lingers from the day.
    • The payoff. A burst of relief that fades before you notice.
    • The cost. The fatigue, fog, brain rot, and self-annoyance that follow.

    Jenna often asks her clients to track where their energy goes. Try it for a week. Write down how you spend your hours and how you feel as the day unfolds.

    2. Reclaim control during the day

    If you think the secret to stopping revenge bedtime procrastination is found at night, think again. It’s actually won between the 9 to 5.

    If we don’t plan our day,” says Nir in his Mindvalley program, someone else will.” And a powerful tool he teaches that can help against your “revenge” impulse is timeboxing. This simple time management skill helps you decide what you’re going to do and when you’re going to do it.

    Using the timeboxing method seems strange at first,” recalls Rhia Docherty, a fundraising director from the U.K., who went through Nir’s Becoming Focused and Indistractable program. “However, when I was reminded that this was not about immediately achieving perfection but testing and learning every week to find my optimum schedule, then it really made sense.”

    Work tasks, lunch, breaks, a hard stop time for your workday, and even rituals for sleepmaxxing—schedule everything. This’ll help you go from being reactive to being proactive.

    You can begin with a few simple shifts:

    • Block your time. Schedule work, rest, and leisure instead of hoping balance will appear.
    • Plan micro breaks. Step away for five minutes every few hours to reset your focus and energy.
    • Review weekly. Ask Nir’s two questions: When in my schedule did I do what I said I would do, and when did I get distracted? Are there any changes I can make to my calendar that will give me the time I need to better express my values?

    To add on to that, Jenna points out that control also means accepting your limits. “You can only do so much in one day effectively without harming your mental and physical health,” she says.

    Bottom line, choose what matters and let the rest wait. That’s what real freedom is all about, after all.

    3. Create micro-recoveries to prevent burnout

    Taking control of your time is one thing. Taking care of your energy is another.

    The reality is, your brain can’t run on stress and caffeine forever. As Dr. Michael Breus explains, every body has a rhythm, and ignoring it is what creates sleep debt.

    In fact, a common sign of this is something most people mistake for a skill. “If you fall asleep as soon as your head hits the pillow,” he reveals in The Mastery of Sleep program on Mindvalley, “that’s actually a sign of sleep deprivation.” And the more you push, the deeper that debt grows.

    So what can help your small deposits back into balance? Micro-recoveries. They keep your energy steady so you don’t end up chasing freedom at midnight.

    Try these throughout your day:

    • Respect your rhythm. Notice when your focus naturally peaks and dips. Use high-energy hours for demanding work and quieter hours for reflection or rest.
    • Cut caffeine by 2 p.m. It lingers longer than you think and delays your body’s natural slowdown.
    • Pause to breathe. Two minutes of deep, slow breathing can lower stress hormones faster than a cup of coffee can raise them.
    • Use power naps wisely. Fifteen to twenty minutes resets alertness without grogginess.
    • Stop chasing “catch-up” sleep. A consistent schedule restores energy better than weekend oversleeping ever will.

    Each micro-recovery can act as the antidote to that late-night “revenge” impulse. The more control you take during the day, the less you’ll feel the need to steal from your sleep.

    4. Rewire your evenings with rituals that restore

    Evenings hold the real power to reset. The workday fades, the world slows down, and your mind finally has room to breathe. What you do in those hours decides how the next day feels.

    Dr. Breus suggests a power-down hour to wind down. This signals your body to shift from doing to resting. Divide it into three parts:

    • The first 20 minutes: Wrap up what’s left from the day so your brain can let go.
    • The next 20: Move into comfort. That means wash up, change clothes, lower the lights, and let your body relax.
    • The last 20: Focus on something gentle. Read, stretch, write, or practice gratitude.

    If stillness feels hard, try what Dr. Breus calls “mind games.” You count backward from 300 by threes or use the 4-7-8 breathing method. These simple, repetitive actions can help calm the nervous system faster than willpower ever could.

    One more thing that can help, as Jenna suggests, is “turning your phone off at least 30 minutes before bedtime” and “keeping your phone in another room.”

    The mind needs space to come down from constant input. Screens trick the brain into thinking it’s still daytime, and every scroll delays the signal that it’s safe to rest.

    5. Redefine rest as self-respect

    Hustle culture has sold you the lie that rest is a weakness. But the fact of the matter is, it’s often a non-negotiable part of high performance.

    But, as Jenna points out, “rest is just as important as hydration and fueling your body.” You wouldn’t feel guilty for drinking water, so why feel guilty for giving your brain and body the recovery they need to function effectively?

    This friction often stems from a conflict of values. On one hand, you value productivity; on the other, you value your well-being.

    If we chronically neglect our values, we become someone we’re not proud of,” Nir explains. “Our life feels out of balance and diminished. Ironically, this ugly feeling makes us more likely to seek distraction to escape our dissatisfaction without actually solving the problem.”

    So consciously choose rest. It’s the most effective way to show up for your values of being a healthy, present, and high-performing individual.

    Common challenges and how to overcome them

    Most people don’t want to acknowledge the uncomfortable truth that distraction is always an unhealthy escape from reality,” Nir says. And the path to breaking free from revenge bedtime procrastination will have its challenges.

    Here’s how to navigate the most common ones with self-devotion instead of self-criticism.

    Challenge 1: “The first few nights feel empty and boring.”

    The reality is, the first time you put your phone away, it’s highly likely the silence can feel deafening. Your brain, accustomed to constant stimulation, will scream for its usual fix. This is the old habit loop fighting back.

    What you can do about it: Have a better escape ready. See, the goal here is to replace a low-quality distraction with a high-quality restorative practice.

    So Dr. Breus’s “mind games” are great options to help calm your nervous system for the night so you can devote yourself to a better morning.

    Challenge 2: “A terrible day makes me want ‘revenge’ more than ever.”

    Let’s say you had a brutal day. Your boss was demanding, the project went sideways, and you feel completely drained of autonomy. That familiar urge to rebel against your bedtime comes roaring back.

    What you can do about it: Choose self-compassion over a quick fix. It, says Jenna, “can be used to understand you did the best you could in the day, and you can be kind to yourself.”

    Acknowledge the feeling: “Today was awful, and I want to escape.” And instead of turning to your phone, turn to a pre-committed act of self-care, like a hot bath or five minutes of quiet breathing.

    Challenge 3: “I slipped up and stayed up late. Now what?”

    You tried the new routine, but you fell back into old habits for a night. The temptation now is to feel like a failure and abandon the whole effort.

    What you can do about it: Treat it as data, not a defeat. A slip-up doesn’t mean you failed. It just means you’re human. And if you want to get back on track, this is where you apply Nir’s practice of weekly reflection:

    What was the trigger that led you off track?
    Was it an unexpected stressor?
    Did your evening ritual feel like a chore?

    Use that information to adjust your plan for the week ahead.

    3 success stories about overcoming bedtime procrastination

    Overcoming revenge bedtime procrastination is a two-part battle: you win back control of your day and then intentionally restore your night.

    Take it from the Mindvalley students who have walked this path. Their breakthroughs almost always begin by tackling either their daytime focus or their evening rituals.

    From “random insomnia” to restful nights

    For Andra Trita, sleep was a lifelong battle. She described her struggle with insomnia that would “render me weak and with low energy for the next day.”

    Her breakthrough came when she built a customized evening routine based on Dr. Breus’s program. And that finally allowed her to get the deep, restorative rest she’d been missing.

    From inevitable distraction to intentional choice

    For computer systems engineer Erik Sõlg, digital distractions felt like an unavoidable force that constantly derailed his schedule. By applying Nir’s methods to identify the root causes of his distraction, he experienced a profound shift in perspective.

    The result? As Erik puts it, distractions have now “become a choice” instead of an inevitability. It’s a change that lets him schedule his time with focus and genuine enjoyment.

    From blaming tech to taking life back

    Overwhelmed by juggling tasks and chores, Natalia Filipescu, a program coordinator from Germany, did what most of us do: she blamed her phone for her distractions. Her real breakthrough came when she stopped hiding her tech and started to understand what was actually driving her behavior.

    Armed with this new self-awareness, she began intentionally scheduling time for both self-care and her kids. What started as a quest for better time management became a profound act of, in her own words, taking “life back into my hands.”

    Great change starts here

    Your life doesn’t have to be a “revenge” anything. Nir Eyal’s Becoming Focused and Indistractable masterclass is your chance to experience what it feels like to be fully in control of your time again.

    In this free, 26-minute session hosted by Vishen Lakhiani, Nir reveals how to…

    • Rise above distractions,
    • Regain focus, and
    • Master the triggers that pull your attention away from what truly matters.

    Bonus: You’ll also learn his ten-minute distraction breaker. It’s a method used by top performers to get back on track fast.

    So reserve your spot, tune in, and see what changes when your focus finally works for you.

    Welcome in.

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    Tatiana Azman

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  • Extrinsic Motivation: Examples, Pros, Cons & When to Use It

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    The right school, the right job, the right life partner, the right amount of money… Psychologists have a name for these goals, and it’s called extrinsic motivation

    This type of drive moves the needle in everything you’ve got to do. But with your true intentions for doing anything unexamined, it can “hook” you on all the wrong things… like burning out just for the sake of promotions, or chasing validation from people you’re not even into.

    But there’s a way to flip it around… and it starts with knowing how to master this drive, instead of it mastering you.

    What is extrinsic motivation?

    Extrinsic motivation is doing something for a prize at the end of the tunnel. Or as Denis Waitley, the author of The Psychology of Winning and trainer of the Mindvalley program with the same name, describes, “the power of some external benefit or tangible reward.

    Like:

    • Studying hard to ace the exam that can put you on the right career path,
    • Dragging yourself out of bed for the 6 A.M. workout because you’ve got a summer trip circled on the calendar, or
    • Leaving your job to start a company for the lure of big payoffs and recognition.

    Quite simply, it’s the spark that keeps you putting in the reps on the hard, often unglamorous parts of building a good life. But because the drive comes from the outside, you’re rarely factoring in long-term happiness when you set those goals. 

    That’s where it gets tricky: if you never pause to ask why you’re chasing those rewards, from time to time, each milestone along the way can start to feel empty. As Denis points out, “The success of our efforts depends not so much on the efforts themselves, but rather on our motive for doing them.”

    Which begs the question: what, truly, is motivation?

    Here’s where the Self-Determination Theory, established in the 1980s by psychologists Edward Deci and Richard Ryan, comes in. It frames motivation as a spectrum, with one end driven by outside pressures and rewards, and the other powered by intrinsic motivation elements such as agency, curiosity, and personal meaning.

    Where you fall on this spectrum shapes how far your motivation will take you. 

    And, as Edward and Richard discovered, piling on too many external rewards can cause your inner drive to fade. So, balancing extrinsic motivation with its counterpart is what keeps you going at anything you do in life.

    Extrinsic vs. intrinsic motivation

    What’s the difference between intrinsic and extrinsic motivation? Well, one sees reward in experiences, while the other derives its power from outcomes.

    Here’s a more detailed look at the two types of motivation, side by side:

    An infographic comparing extrinsic motivation vs. intrinsic motivation side by side

    Now, if you understand Deci and Ryan’s Self-Determination Theory, you’ll realize that one is not more important than the other. 

    Both have their uses, because both are equal, though contrasting, parts of the same behavioral continuum. As for how much you’d use one or the other depends on your end goals.

    Intrinsic and extrinsic motivation examples

    It’s one thing to define the ends of the motivation spectrum. It’s another to see them play out in the real world. And the good news here is, history and headlines are full of both.

    Some intrinsic motivation examples in the flesh:

    • Marie Curie. This scientist spent years in a lab out of sheer fascination with radioactivity, long before those Nobel Prizes came along her way.
    • Malala Yousafzai. This human rights activist risked her life for girls’ education, driven by a belief rather than a reward. Even a bullet through her head couldn’t stop her.
    • Steve Wozniak. He built the first Apple computer, alongside Steve Jobs, for the joy of seeing technological progress, rather than a billion-dollar valuation.
    • Albert Einstein. Known for calling curiosity his greatest passion, he pursued physics out of a deep love for discovery. And his theories changed the world.

    The common ground these big leaguers shared? They followed their curiosity and values so deeply that their work naturally lifted others.d their curiosity and values so deeply that their work naturally lifted others.

    On the other end of the spectrum is extrinsic motivation, personified:

    • Usain Bolt. External rewards, such as medals and sponsorships, motivated him to surpass his body’s limits, shatter records, and cement his title as world champion.
    • Goldman Sachs traders. Bonuses and quarterly profits are powerful incentives that drove these finance experts during the 2008 boom.
    • Winston Churchill. The pursuit of cabinet posts was a strong motivator for this politician, who switched parties twice in his career to advance up the ladder.
    • MrBeast. His viral YouTube stunts, powered by the pull of ever-growing audiences, turned his channel into a billion-dollar digital empire.

    These names may have lived different lives, on and off screen. But the sure thing is, extrinsic motivation is how they’ve all gone full throttle in life.

    How the two motivation types work together

    Here’s the nuance: no one runs purely on intrinsic or extrinsic motivation. Because the truth is, you’re wired to need both in finding your purpose.

    Malala may have acted from pure belief, but the recognition she received undeniably amplified her impact. Usain, meanwhile, may have craved medals, but it’s undoubtedly the love of the sport that’s also kept him on track, training year after year.

    “Human greatness can’t be extrinsically motivated,” says Denis in his program. “It must be compelled from within.”

    And yet, as Florencia Andrés, a peak performance coach and trainer of The Champion Mindset program on Mindalley, reminds us that waiting for inner drive to strike isn’t the move, either.

    “We need to stop waiting to feel motivated,” she shares. “We need to start creating motivation.”

    So, it’s clear as day: extrinsic motivation sets the pace, while intrinsic motivation gives it staying power. Together, they make the run worth finishing.

    We need to stop waiting to feel motivated. We need to start creating motivation.

    — Florencia Andrés, trainer of The Champion Mindset program on Mindalley

    Extrinsic motivation examples from real life

    Your life runs on more carrots and sticks than you think. They choreograph how you show up at work, in school, and at home, albeit quietly and subtly.

    Here’s a breakdown of how it tends to pan out:

    At work

    Most offices run on external fuel. And if you look around, you’ll see it in play every day, in the form of:

    • Job security, a.k.a., the safety net you’d need to pay your bills and support yourself and your loved ones. No wonder it’s the prime motivator for job satisfaction at the workplace.
    • Salary raises. The annual bump that keeps you grinding harder, year after year, for a shot at a better lifestyle.
    • Bonuses and commissions. Whether given quarterly or yearly, they’re the “light at the end of the tunnel” that pushes people to stay up all night. Money, after all, is on the line.
    • Promotions and titles. That shiny next rung on the ladder that convinces you those extra hours are worth it.
    • Public recognition. The dopamine hit of being crowned “Employee of the Month” or a company-wide shout-out that makes you feel seen.
    • Perks and benefits. From stock options to corner offices, the little extras that sweeten the deal and keep you bought in.

    These days, many are tinkering with how to make money with AI and skill-stacking for financial freedom. Yet the regular paycheck still holds its grip as the ultimate motivator.

    “Many people go to a job that they neither enjoy nor care about just to receive a paycheck,” Denis says. “And you can bet that those people would not go to their job every day if they knew no one was going to pay them for their work.”

    At school

    If the office runs on paychecks, classrooms run on gold stars. You see extrinsic motivation in action here every day:

    • Grades. Students burying themselves in books not for curiosity’s sake, but for A’s, scholarships, or parental approval.
    • Awards and trophies. Kids going all in for stickers, ribbons, or spots on the honor roll that make their effort visible.
    • Homework. Completed not necessarily out of interest for knowledge, and more to sidestep detention or a call to the principle’s office.
    • College admissions. Teens stacking extracurriculars and AP classes, not always out of passion, but to beef up their resumes for acceptance letters.

    In these early education settings, extrinsic rewards and punishments often take the driver’s seat as placeholders… until kids learn how to find their own reasons for staying in the game. Because willpower alone, Florencia says, does not come when you need it.

    “Motivation is not a fairy godmother,” she explains. “And if it was one, it’s a very tricky one because she never shows up when you most need her.”

    At home

    Extrinsic motivation doesn’t clock out when you leave the office. In fact, it’s running your household, too, in these areas:

    • Parenting. Incentives and consequences run the household: allowance for chores, bedtime stories for brushing teeth, or screen time on the line for unfinished homework.
    • Partnerships. Your spouse finally agreeing to take out the trash or handle the dishes because there’s a promised reward, like their favorite dinner, control of the TV remote for the night, or more intimacy.
    • Personal habits. Dragging yourself into that cold shower, early workout, or meal prep session because you want the health payoff down the line.
    • Family obligations. Saying yes to dinners, weddings, or reunions out of duty, recognition, or simply to avoid guilt.

    The truth is, home life operates on a mix of push and pull between external nudges and intentions. And more often than not, it’s the former that gets things done the most.

    Florencia herself even laughs at how universal this setting is. “Can you imagine telling a kid, ‘It’s time to take a shower,’ and the kid gracefully proceeds to do so?” she shares in her program with a laugh. “It never happened in my house.”

    The benefits and limitations of using extrinsic motivation to achieve goals

    Extrinsic motivation gets you results. That’s why it drives classrooms, boardrooms, and just about everything in between. But like any fuel for success, it can burn you if you don’t know its nuances well enough to use it sustainably.

    Here’s a look at its pros and cons:

    Benefits

    Extrinsic motivation boosts your “in it to win it” streak by:

    In short, nothing like incentivization to get you off the couch and just do it.

    Limitations

    Of course, like everything in life, extrinsic motivation is not bulletproof. Overdo it, and the very thing that gets you moving can end up holding you back. You’d know it when it:

    • Chips away at your inner drive. Edward and Richard weren’t exaggerating when they said external regulation has its dark side. In psychology, it’s called the overjustification effect. When rewards are the only thing expected on the horizon, it’s only a matter of time before you lose curiosity and creativity.
    • Doesn’t last forever. External motivators only work as long as the prize is in place. Take away the idea of grades, and students stop hitting the books. Pull back the yearly bonus, and employee morale can plummet.
    • Kills creativity under pressure. A study on rewards and creative performance found that when rewards are framed too tightly around outcomes, innovation suffers. In other words? There’s no real need to think outside the box when all you care about is the dangling “carrot” in front of you.
    • Makes you reward-dependent. Lean too hard on external payoffs, and self-regulation weakens. Poorly designed reward systems risk leaving people hooked on the next thing to check off the list, rather than building authentic purpose.

    That’s the power behind extrinsic motivation. But it burns hot and fast. Without balancing it with intrinsic fire, you risk running out of gas before you reach the real finish line.

    How to effectively use extrinsic motivation in 5 ways, according to experts

    Extrinsic motivation is a reliable fuel. Like any other source of power, though, it runs out. What keeps the tank full is focus.

    The promises we make to exercise, eat right, or do deep work? They often turn into empty words, hanging between intention and action… unless you’re zoned in. Because “focus is what closes the gap,” says Nir Eyal, a habit formation expert and author of Indistractable.

    Here’s how he suggests you use that focus to make extrinsic motivation work for you, based on his Mindvalley program, Becoming Focused and Indistractable

    1. Tame internal triggers. Most distractions begin with discomfort, from stress to fatigue. Noticing the feeling as you feel it stops you from chasing the wrong reward.
    2. Turn time into traction. Plan your hours like you’d plan your budget, through timeboxing (blocking out specific chunks of time for specific tasks). When you know where your time is going, external rewards become checkpoints instead of easily-derailed detours.
    3. Set the stage for good habits. Utilize habit-tracking apps and methods, such as dopamine fasting and monk mode, to stay committed to daily workouts and journaling sessions.
    4. Make pre-commitments. Nir calls these “pacts.” Lock in choices ahead of time, like signing up for a race, scheduling a study session, or meeting a friend at the gym, to carry you through when willpower dips.
    5. Reimagine the tasks at hand. Boredom kills focus. Nir suggests making the work itself feel rewarding by gamifying your progress. Track it, raise the challenge, celebrate small wins… all to make the journey feel as good as the prize.

    “Becoming indistractable,” Nir adds, “means you’re as honest with yourself as you are with others.” And once you master that, extrinsic motivators will work for you, not against you.

    Watch what he has to say about motivation mastery, the distraction-free way:

    Why Don’t We Do The Things We Say We’ll Do? | Nir Eyal

    Awaken your unstoppable 

    When focus meets motivation, the effort you’re putting into achieving your goals turns into momentum. And every step carries you closer to the life you know you’re meant to live.

    If that’s the state you want to step into more often, Nir Eyal’s free Becoming Focused and Indistractable masterclass is your next move.

    In just under 60 minutes, this Mindvalley session will teach you to:

    • Spot the hidden triggers behind most distractions,
    • Use Nir’s 10-minute technique to snap your focus back fast,
    • Skyrocket your effectiveness with Nir’s Time Box Calendar approach,
    • Defuse smartphone distractions in seconds, and
    • Build a workplace culture that fuels focus and productivity.

    For Dijana Llugolli, a success and business coach in Stockholm, deep focus was once a faraway dream. However, after applying Nir’s tips to her day-to-day life, she realized that her biggest distraction was seeking love and validation from outside sources.

    Once I discovered that I already have all the things available in my current presence, I stopped chasing that externally. I am NOW a better mom, friend, and coach because I accept myself holistically.

    Dijana’s story proves that you can start owning the fire within, even when you’re used to chasing love and validation outside.  Because ultimately, it’s all about habits. 

    When you’re focused on what you know will take you to the next level, clarity cuts through, your energy levels go up, and you start moving through life with precision, momentum, and a presence nobody can ignore.

    And that’s how you become truly unstoppable.

    Welcome in.

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    Naressa Khan

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  • 30 Productivity Tools That Can Save You Time (and Your Sanity)

    30 Productivity Tools That Can Save You Time (and Your Sanity)

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    It’s likely you’ve experienced this—you have a to-do list planned for your day. You start one task… Then, one or two more… And the next thing you know, it’s quitting time, and you’ve only gotten halfway through. 

    Let’s face it: humans are busy people. And in the span of 24 hours, we have plenty to do. Between work and family life, we’re lucky if we can snag a simple 15 minutes of downtime at the end of the day to decompress.

    So, what can help with the chaos? Productivity tools.

    The thing is, too much of our time is wasted on ineffective efforts. We are able to focus more, do more in less time if we’re better organized. It’s all about adhering to the task at hand, staying focused, and knowing in what direction we’re headed.

    Productivity tools are exactly what they sound like: tools that help you be productive, a.k.a., organize and structure your time, stay on top of what needs to be done, and be as effective as you can be. You can find this in the form of software apps, services, or even physical methods, all of which help with:

    • Streamlining workflows
    • Automating repetitive tasks
    • Organizing information
    • Improving collaboration
    • Managing time

    These tools offer quite a number of benefits, according to research. For instance, almost all workers (over 90%) in a 2023 survey by the Harvard Business Review said that using automation tools helped them get more work done. Plus, most of them (85%) also said these tools made it easier for their teams to work together.

    The unfortunate thing is, we all complain about being too distracted, as Nir Eyal, a habit-forming expert and trainer of Mindvalley’s Becoming Focused and Indistractable Quest, points out. “But 99% of people can’t tell you what they’re being distracted from.”

    But by changing the way you approach the things you’d like to get done, you’ll find it much easier to be more productive.

    Undoubtedly, there are plenty of productivity tools out there to choose from. The question is, where do you start?

    Here’s a list of the ones that have, so far, lasted the test of time:

    1. Pomodoro Technique

    This approach helps you tackle tasks in manageable chunks, breaking down work into 25-minute intervals of focused work with short breaks in between. Each interval is called a “pomodoro,” named after the tomato-shaped kitchen timer the creator of the technique used.

    This method can help maintain concentration and prevent mental fatigue. Moreover, it can improve time management as well as boost motivation so that you don’t feel so burned out.

    Here’s how you do it:

    1. Choose a task.
    2. Set a timer for 25 minutes.
    3. Work on the task without distractions until the timer rings.
    4. Take a short, five-minute break.
    5. Repeat steps 1-4 for four cycles.
    6. Take a longer, 15-20-minute break.

    2. The Eisenhower Matrix

    This is a simple decision-making tool that categorizes tasks based on what’s urgent and important. By doing so, you can reduce your decision fatigue, ensure you dedicate time to high-impact tasks, and prevent getting overwhelmed by trivial things.

    Here’s how to use it:

    1. Draw a matrix with two axes.
    2. Put “Urgent” and “Not Urgent” on the x-axis, and “Important” and “Not Important” on the y-axis.
    3. Place your tasks in the quadrants:
    • Urgent & Important: Do immediately.
    • Not Urgent & Important: Schedule for later.
    • Urgent & Not Important: Delegate or eliminate.
    • Not Urgent & Not Important: Eliminate.
    1. Categorize tasks and schedule them based on their placement in the matrix.

    3. The Ivy Lee Method

    This simple yet powerful task management technique was developed by a renowned productivity expert, Ivy Lee. It helps you with “how to overcome tasks that pile up in your regular workday,” according to Vishen, the founder of Mindvalley and trainer of the Super Productivity Quest. 

    So let’s say you have six things you need to do for tomorrow. Using this method, you’d write down those six things in the order of the most important to the least. And what it does is help reduce overwhelm, promote laser-like focus, and boost your motivation.

    Here’s how you use it:

    1. Log whatever tasks come to you, whether it’s something you need to deliver or an idea that you want to turn into a proposal.
    2. Give each task a ranking. It can be from 1–5 or 1–10, whichever works best for you.
    3. Budget time in your calendar to accomplish your task.
    4. Eliminate the most difficult task first.
    5. Five minutes before the end of your workday, organize your tasks for the next day in terms of importance.
    6. At the end of each week, check up on your progress and see how well you did (or not do).

    4. Time blocking

    Time blocking is a way to help you manage your time. It requires you to divide your day into specific blocks dedicated to specific tasks or projects. 

    For example, you block off one hour in the morning for focused writing. The next block would be for emails. And the next one would be for meetings. 

    This allows you to reduce distractions and use your time more effectively. And by having such control over your schedule, your anxiety can decrease and your overall well-being can improve.

    In order to live our values in each of these domains, we must reserve time in our schedules to do so,” Nir explains. “Without planning ahead, it’s impossible to even tell the difference between traction and distraction.”

    Here’s how you can implement it:

    1. List all your tasks for the day.
    2. Allocate realistic time slots for each task.
    3. Block out dedicated time slots in your calendar for each task.

    5. Make a pact

    According to Nir, there are three basic kinds of pacts: effort, price, and identity.

    • An effort pact prevents distraction by making unwanted behaviors more difficult to do. For example, installing an add-on that prevents you from browsing certain sites.
    • A price pact adds a cost to getting distracted. For example, “If I don’t go to the gym, I will burn this $100 bill.”
    • An identity pact is a precommitment to a self-image. For example, “I am indistractible.”

    They’re essentially pre-commitments to help you overcome distractions and achieve your goals.

    How to make a pact:

    1. Identify your goals and distractions.
    2. Choose the best pact type: effort, price, or identity.
    3. Create a specific and clear pre-commitment.
    4. Share your pact with others for accountability (optional).

    6. Productivity journal

    Few productivity planner tools are as effective as the productivity journal. There are countless calendars and planners out there, but purchasing a journal dedicated to keeping you organized and productive puts you a step ahead of the game.

    By dedicating a few minutes each day to jotting down completed tasks, challenges faced, and areas for improvement, you gain valuable insights into your work patterns.

    Here’s how you can use it:

    1. Choose a notebook or app dedicated to journaling.
    2. After each workday, dedicate 5–10 minutes for reflection.
    3. Briefly list completed tasks and projects, highlighting any significant achievements.
    4. Note any challenges faced and potential solutions for future encounters.
    5. Identify areas where you felt most productive and focused.

    7. Dry-erase calendar

    This method requires a reusable whiteboard or surface specifically designed to write and erase plans and events. When you have a calendar up that’s clearly visible, it’ll help you remember what needs to be done and when—it’s the whole idea of “in sight, in mind.”

    It provides you with a clear overview of your schedule, deadlines, and appointments. What’s more, because it’s dry-erase, you can easily add, modify, or erase information as your plans change.

    Here’s how you can use it:

    1. Place the calendar in a visible location in your workspace or home, preferably in a high-traffic area.
    2. Write down significant events, deadlines, and appointments. Use different colors to categorize events for easier organization.
    3. Add new information and erase outdated entries as needed.

    8. Mind mapping

    Chances are, you’ve heard of mind mapping, the visual brainstorming technique that resembles a web or a branching tree. In the center is the main topic, with radiating branches to connect ideas and sub-ideas.

    For instance, imagine you’re planning a party. The topic in the center might be “Party Planning.” Then, the branches could connect to sub-ideas like “food,” “guests,” “decorations,” and so on. Each of these sub-branches could further expand with more specific details.

    Having a visual layout can encourage free-flowing connections between one idea and another. What’s more, it helps you see the bigger picture and spark new ideas and connections you might’ve missed with linear note-taking.

    Here’s how you can do it:

    1. Start with a central idea. Write or draw it in the center of a blank page.
    2. Draw branches to connect the central idea to related topics or sub-ideas.
    3. Write keywords or phrases on each branch to further elaborate.
    4. Get creative and use colors, images, and symbols to enhance visual engagement.

    9. Kanban boards

    Falling under the category of visual workflow management tools, Kanban boards represent different stages of a task. This can be something like “To Do,” “In Progress,” and “Done,” where each task is represented by a card, and as you progress, you move the card across the columns.

    With this method, you’ll be able to quickly see the status of all your tasks as well as track their progress. Then, you can prioritize what you need to work on and avoid multitasking, making your work more efficient.

    Here’s how to use kanban boards:

    1. Use a physical whiteboard, an online tool, or even sticky notes on a wall.
    2. List the different stages your tasks go through.
    3. Briefly describe each task on a sticky note or card.
    4. As tasks progress, move them through the corresponding columns.

    10. Two-minute rule

    Baby steps is the name of this game. This technique, developed by productivity expert David Allen, suggests tackling any task that can be completed in two minutes or less immediately.

    When I really do not want to do something, I tell myself I’m only going to do it for two minutes, whatever that is,” says Florencia Andres, a mindset coach and trainer of Mindvalley’s The Champion Mindset Quest. “It could be like doing pushups; it could be working on an edit; it could be working on a script, whatever that is.”

    By eliminating the mental hurdle of starting these small tasks, you’re more likely to get them done and dusted, avoiding a massive pile-up later on. Additionally, it can feel rewarding to check off something on your list, getting you to stop procrastinating when it comes to larger projects.

    Here’s how to use this technique:

    1. When you encounter a task, estimate what its completion time will be.
    2. If it takes less than two minutes, do it immediately.

    Nowadays, artificial intelligence (AI) is everywhere. And undeniably, it’s changing the way we work, from individual efficiency to business operations.

    Using AI-powered tools can truly help revolutionize your workflow. Here’s a list of 10 that you can explore:

    11. Airtable

    If you’re looking for an all-in-one organizer, Airtable’s your go-to. Up front, it looks like any typical spreadsheet. However, it’s got the power of a database.

    So imagine organizing information in familiar rows and columns. Now, add in the ability to link data, add attachments, and create unique views, and you’ve got Airtable.

    You can use it to:

    • Organize anything. Manage projects, track expenses, or plan events—Airtable adapts to your needs.
    • Boost collaboration. Share your Airtable bases (workspaces) with your team and work together in real-time.
    • Simplify complex workflows. Automate tasks, set reminders, and gain valuable insights from your data.

    Cost: Free with basic features. There’s also the option of paid plans with additional storage and functionality.

    Airtable

    12. ChatGPT

    There’s no doubt that ChatGPT is an innovative tool. It can generate human-like text, translate languages, write all sorts of creative content, and answer your questions in an informative way. It’s as close to Iron Man’s J.A.R.V.I.S. as we’re at right now.

    You can use it to:

    • Boost productivity. Generate content ideas, translate documents, and answer questions, freeing up your time for other tasks.
    • Spark creativity. Overcome writer’s block, brainstorm ideas, and explore new writing styles with ChatGPT’s assistance.
    • Gain insights. Ask questions and receive informative answers, gaining a deeper understanding of various topics.

    Cost: Free with limited features. You can upgrade to premium plans to unlock advanced capabilities and priority access.

    ChatGPT

    13. Conturata

    Granted, using ChatGPT for the first time can be daunting. But even veteran users don’t fully know its full capabilities. 

    How do you prompt it so that it gives you what you’re looking for? Conturata has made this process so much easier for all of us.

    You can use it to:

    • Be specific in your prompts. The clearer and more specific your prompts, the better ChatGPT will understand your request and generate the desired output.
    • Break down lengthy content into manageable parts with Conturata’s splitting feature. This makes feeding information into ChatGPT smoother and avoids overwhelming the system.
    • Unlock diverse content creation. Conturata provides pre-built prompts for diverse content types, empowering you to generate scripts, post descriptions, and more, all within the realm of ChatGPT.

    Cost: Free

    Conturata

    14. QuillBot

    If you’re looking to refine your content, QuillBot’s a great tool to use. It uses AI technology to suggest different ways to express your ideas while maintaining their original meaning.

    You can use it to:

    • Improve your clarity. It suggests alternative phrasing, synonyms, and sentence structures, making your writing clearer and more concise.
    • Enhance your creativity. Overcome writer’s block and explore new ways to express yourself by using the tool’s different rephrasing modes (e.g., formal, creative, etc.).
    • Boost your grammar and vocabulary. Identify and correct grammatical errors while discovering new vocabulary options to enrich your writing.

    Cost: Free with limited features. However, the premium plans unlock additional modes, longer text processing, and more.

    Quillbot

    15. Calendly

    Imagine this: You’re a busy professional. You’ve got things to do. Endless back-and-forth emails and finding a time to meet with someone shouldn’t be one of them.

    With Calendly, all you have to do is share a link with the other person. They can see your available slots and choose a time that works for them, automatically adding it to your calendars.

    You can use it to:

    • Save time and effort by automating scheduling tasks.
    • Provide a centralized platform for managing your calendar and appointments.
    • Offer flexibility. It provides options for different meeting types, like video calls or in-person meetings.

    Costs: Calendly offers a free plan with limited features, while premium plans unlock additional functionalities like integrations and group scheduling.

    Calendly

    16. Vocable

    Vocable.ai is an AI-powered content management platform designed to streamline your workflow and boost productivity. It uses AI to assist with various content creation tasks, like generating content ideas, conducting research, gathering information, paraphrasing, and summarizing text, to name a few.

    You can use it to:

    • Generate creative content ideas, overcoming your writer’s block.
    • Save time and effort by automating repetitive tasks.
    • Improve the quality and efficiency of your content creation process.

    Costs: Freemium model, with a basic free plan and paid plans with additional features.

    Vocable.ai

    17. Jasper.ai

    Shelling out content is a real big chore. But with an AI writing assistant like Jasper.ai, you can create all sorts of copy, like for social media posts, emails, and product descriptions.

    You can use it to:

    • Generate creative text formats, helping you break through creative roadblocks and produce content efficiently.
    • Craft compelling marketing materials that resonate with your audience and improve your overall marketing strategy.
    • Save time and resources. You focus on core tasks while Jasper handles the content creation, saving you valuable time and resources.

    Cost: Depends on the plan and features chosen.

    Jasper.ai

    18. Otter.ai

    No need for a secretary to take down the minutes. Otter.ai uses AI-powered software to transcribe meetings, interviews, and lectures in real time.

    You can use it to:

    • Capture every word, freeing you to actively participate and focus on the conversation.
    • Easily review key points and highlights later, thanks to automatic timestamps and speaker identification.
    • Share transcripts and recordings with colleagues to ensure everyone stays on the same page.

    Cost: Free with basic features. However, the premium plans come with additional features like speaker identification and cloud storage.

    Otter.ai

    19. Midjourney

    If you’re looking to unleash your creative spark, try out Midjourney. It creates stunning and unique visuals that’ll spark your creative exploration.

    What’s more, it can help make your work more artistic, should it need such appeal. For example, if you need visuals for a presentation or a social media post and you don’t want to spend hours scouring for the perfect stock photo, you can simply describe your vision in Midjourney (e.g., “a futuristic cityscape at sunset”), and it’ll generate stunning options for you to use.

    So while it doesn’t boost task completion, you can use it to:

    • Generate visual ideas to overcome creative roadblocks.
    • Create visuals quickly and efficiently, saving time compared to traditional methods.
    • Use visuals to convey ideas and concepts.

    Cost: Paid plans that offer varying levels of access and functionality.

    Midjourney

    20. Google Meet

    Online calls use AI, too. Google Meet, in particular, uses this type of intelligence to enhance the user experience, contributing to a more productive, inclusive, and engaging meeting.

    You can use it to:

    • Blur distracting backgrounds and minimize background noise, ensuring a professional and focused environment for your meetings.
    • Live captioning. This can be particularly helpful for deaf and hard-of-hearing users as well as those following along in different languages.
    • Adjust lighting and layouts for optimal video quality and group visibility.

    Cost: Free, but some advanced features may require a paid Google Workspace subscription.

    Google Meet

    10 Best Productivity Apps

    Your smartphone might seem like something that would be against your productivity. But what if it could actually become your performance powerhouse?

    Everything is a distraction when we don’t decide for ourselves what we want to do with our time,” Nir explains. And these top 10 productivity apps can help with just that.

    21. Google Calendar

    A great way to schedule events, set reminders, and stay organized is by putting them on your calendar. That’s where Google Calendar comes in.

    It allows you to centralize your schedule in one place, accessible from any device. So even if you’ve used your desktop to put in an entry, you’ll be able to access it from your phone.

    You can use it to:

    • Stay organized with the ability to view your schedule in various formats (day, week, month).
    • Boost productivity by scheduling tasks, setting reminders, and avoiding missed deadlines.
    • Collaborate effortlessly with colleagues and friends for seamless coordination.

    Cost: Free

    Google Calendar

    22. Cloud storage

    Let’s say you’re working on a presentation on your laptop at the office. Then, you continue the dits on your phone during your commute home. That’s the beauty of cloud storage—it keeps your documents, photos, music, and whatnot accessible and synced across all your devices.

    Whether you opt for Dropbox, iCloud, Google Drive, or anything of the like, you best believe this digital locker eliminates the need for bulky USD drives or external hard drives.

    You can use it to:

    • Access your files from any device with an internet connection, increasing flexibility and collaboration.
    • Automatically back up your files, keeping them safe and secure.
    • Share files and folders easily with colleagues or friends, streamlining teamwork and project management.

    23. Slack

    Slack is a cloud-based platform designed to centralize team communication. It replaces emails with channels for specific topics or projects, allowing for organized discussions and file sharing.

    You can use it to:

    • Improve communication by fostering transparency and information flow.
    • Share ideas, documents, and project updates.
    • Increase productivity by streamlining workflows and reducing reliance on emails.

    Cost: Free with limited features. The paid tiers come with additional functionalities.

    Slack

    24. Evernote

    Evernote offers a central hub for all your notes, to-dos, and multimedia content. So, essentially, you can jot down a grocery list at home, add a research note at the library, and then seamlessly access both on your phone at the store.

    You can use it to:

    • Organize your thoughts. Your notes, web clippings, images, and audio recordings are in one place, easily searchable for future reference.
    • Boost productivity. Create to-do lists, set reminders, and collaborate with others on projects, streamlining your workflow.
    • Access information anywhere. Sync your notes across devices, ensuring you have everything you need at your fingertips.

    Cost: Free with basic features. The premium plans include additional storage and collaboration options.

    Evernote

    25. Obsidian

    There’s the form of note-taking we’re all familiar with. And then there’s Obsidian—a unique note-taking app that lets you connect your ideas freely. 

    Why would you want to do that, you may ask? Well, it creates a web of interconnected thoughts. So let’s say you’re researching a historical event. In Obsidian, you can create separate notes for different aspects (such as key figures, causes, timelines, etc.) and link them together.

    You can use it to:

    • Organize knowledge. You can create notes on any topic, link them to related concepts, and build a comprehensive knowledge base.
    • Connect ideas and explore diverse perspectives, fostering deeper understanding.
    • Improve your writing by leveraging the interconnected nature of your notes to craft well-structured documents.

    Cost: Free

    Obsidian

    26. Forest

    If you’re the kind to get distracted by the constant happenings on your phone, then Forest might be the tool for you. It’s a gamified productivity app that uses positive reinforcement to help you stay focused.

    Here’s how it works: Let’s say you want to write for an hour without checking your phone. Plant a virtual tree in the app. As you stay focused and avoid temptation, your tree grows. However, if you do pick up your device, the tree dies.

    You can use it to:

    • Boost your focus and motivation and prevent distractions from hindering your progress.
    • Increase your self-awareness. Watching your virtual tree wither due to phone use creates a tangible reminder of the consequences of distraction.
    • Minimize distractions, so you can complete tasks more efficiently and achieve your goals faster.

    Cost: Free with basic features. The premium plans include additional functionalities.

    Forest

    27. Freedom

    Why can’t I focus?” That’s what we often ask ourselves when we’ve got too many things taking up our attention. 

    Freedom is an app that helps you reclaim focus.

    You can use it to:

    • Silence distractions on your phone, creating a distraction-free zone and allowing you to work uninterrupted.
    • Reduce procrastination, allowing you to stay on track with your tasks.
    • Increase productivity, so you can work more efficiently and achieve your goals faster.

    Cost: Free on a trial basis. Then, paid plans are available.

    Freedom

    28. Todoist

    Juggling errands, work deadlines, and personal projects—so many things, so little time. Good thing Todoist can help you organize and manage your tasks.

    Cleverly combining “to do” and “list,” this tool lets you create lists for groceries, set a reminder to pay bills, and even collaborate with your family on a vacation itinerary.

    You can use it to:

    • Categorize and prioritize tasks, promoting clear focus and streamlined workflow.
    • Set reminders, track progress, and stay motivated, enabling you to achieve more in less time.
    • Share lists and collaborate with others, fostering teamwork and project transparency.

    Cost: Free with limited features. The premium plans, however, unlock advanced functionalities like recurring tasks and labels.

    Todoist

    29. Pocket 

    “In your pocket”—that’s the analogy that the Pocket app is named after. It’s essentially putting interesting articles, videos, and webpages you find online “in your pocket” so you can access them easily later, just like you would with physical material you save.

    You can use it to:

    • Declutter your reading list, removing content you find interesting from your browser tabs or to-do lists.
    • Access saved content even without an internet connection, making it perfect for commutes or travel
    • Organize your content, making it easier to find what you’re looking for later.

    Cost: Free with limited storage and features. A premium plan provides additional features like permanent storage and full-text search.

    Pocket

    30. Canva

    Need social media graphics for your next marketing campaign? A quick infographic for your meeting? A presentation deck? 

    Canva’s one of the best productivity tools out there that’s got all of it. There are templates and intuitive tools you can use to design eye-catching, professional-looking visuals in minutes, from your phone or computer.

    You can use it to:

    • Create professional graphics like social media posts, presentations, posters, and more, even without design experience.
    • Save time and resources by using pre-made templates and avoiding the need for expensive design software.
    • Share your designs with team members for real-time collaboration and feedback.

    Cost: Free with basic features. The premium plans, however, include additional features like stock photos and unlimited storage.

    Canva

    Fuel Your Future 

    Productivity tools can be a great asset in helping you achieve your goals. However, they can only take you so far. 

    The thing is, being efficient, organized, and productive is all about working smarter, not harder. And you can learn how in Mindvalley’s free Becoming Focused and Indistractable masterclass with Nir Eyal. 

    The fact is, you can’t call something a distraction unless you know what it distracted you from,” he says. And in the 73-minute session, you’ll discover the secrets to becoming “indistractable,” learning powerful techniques to overcome distractions, boost productivity, and unlock your true potential.

    Welcome in.

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    Tatiana Azman

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